TERMS OF SERVICE FOR PAID MEETING BOOKINGS

Jabłoński Koźmiński i Wspólnicy Adwokaci i Radcowie Prawni Spółka Komandytowo-Akcyjna (JKLaw)

Tax ID (NIP): PL7011003997

§ 1. General Provisions

  1. These Terms of Service (“Terms”) govern the booking and conduct of paid consultation meetings with a representative of the law firm Jabłoński Koźmiński i Wspólnicy Adwokaci i Radcowie Prawni Spółka Komandytowo-Akcyjna, Tax ID (NIP) PL7011003997 (“Firm”), made via Calendly with payment processed through Stripe.
  2. Booking a meeting and completing payment constitutes acceptance of these Terms.
  3. The meeting fee is payable in advance, at the time of booking.

§ 2. No Refunds

  1. Once a booking has been made and payment completed, the client is not entitled to a refund of the amount paid.
  2. This does not preclude the possibility of rescheduling the meeting in accordance with § 4.
  3. The Calendly booking form allows the client to cancel a booked meeting themselves. Using this feature does not entitle the client to a refund of the amount paid.

§ 3. Invoicing

  1. Based on the data provided by the client in the booking form, the Firm will issue an invoice to the client documenting the payment made.
  2. If the client requires an invoice issued to a business entity, this should be indicated in the booking form, together with the data required to issue the invoice (including company name and Tax ID/VAT number).
  3. The Firm shall not be liable for errors in the invoice resulting from incorrect or incomplete data provided by the client in the booking form.

§ 4. Rescheduling by the Client

  1. The client may reschedule a booked meeting to another available time slot via the rescheduling link provided in the booking confirmation, with reasonable advance notice before the originally scheduled time.
  2. Rescheduling does not involve any additional fee and does not give rise to a refund.
  3. If the client fails to attend the meeting without rescheduling in advance, the meeting shall be deemed to have taken place and the fee shall not be refunded.

§ 5. Host Unavailability

  1. If, due to unforeseen circumstances, the meeting host (a representative of the Firm) is unable to attend the meeting at the scheduled time, the Firm will promptly contact the client and, at the client’s choice: a) propose an alternative available time slot; or b) allow the client to select a convenient new time themselves; or c) offer to conduct the meeting through another qualified representative of the Firm acting as a substitute.
  2. In the situation described in paragraph 1, the client is not entitled to a refund, unless none of the above options can be implemented within a reasonable time, in which case the client may request a refund of the fee paid.

§ 6. Nature of the Meeting

  1. The meeting constitutes a legal consultation and does not, in itself, constitute the provision of legal assistance under a separate engagement, unless otherwise agreed by the parties.
  2. The content of the discussion is subject to professional secrecy and the Firm’s duty of confidentiality.

§ 7. Personal Data Protection (GDPR)

  1. The controller of the personal data provided by the client in the booking form (including for invoicing purposes) is Jabłoński Koźmiński i Wspólnicy Adwokaci i Radcowie Prawni Spółka Komandytowo-Akcyjna, Tax ID (NIP) PL7011003997 (“Controller”).
  2. Personal data is processed for the purposes of: (a) making and administering the booking and processing payment – pursuant to Article 6(1)(b) GDPR (performance of a contract); (b) issuing an invoice – pursuant to Article 6(1)(c) GDPR (compliance with a legal obligation under tax regulations); and (c) the potential establishment, exercise, or defense of legal claims – pursuant to Article 6(1)(f) GDPR (legitimate interest of the Controller).
  3. Personal data may be shared with the providers of the booking and payment systems used (Calendly, Stripe) to the extent necessary to process the booking and payment; these providers act as separate controllers or processors in accordance with their own terms and privacy policies.
  4. Personal data is retained for as long as necessary to carry out the meeting and settle the payment, and, with respect to data included on an invoice, for the period required under applicable tax and accounting law (generally 5 years, counted from the end of the tax year in which the tax obligation arose).
  5. The client has the right to access their data, to rectify, erase, or restrict the processing of their data, to object to processing based on Article 6(1)(f) GDPR, and to lodge a complaint with the President of the Personal Data Protection Office (UODO) or another competent supervisory authority.
  6. Providing the data is voluntary but necessary to make the booking, process the payment, and, where indicated, issue an invoice.
  7. For any matters concerning the processing of personal data, the client may contact the Controller using the contact details provided on the booking page.

§ 8. Final Provisions

  1. Matters not regulated by these Terms shall be governed by the laws of Poland.
  2. Any questions regarding bookings should be directed to the Firm’s contact details provided on the booking page.